RoMEO and JULIET Updates for July 2015

Updates to SHERPA Services during July 2015 included the addition of  55 publishers to  RoMEO, bringing the total to 1960.  JULIET now includes the policy from Breast Cancer Now (formed from the merger of the Breast Cancer Campaign and Breakthrough Breast Cancer) and updates from Diabetes UK and the International Development Research Centre.

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SHERPA JULIET now lists funding groups

With an increasing number of funding agencies working together to provide open access to their research, details of these groups have now been added to JULIET.

These groups will now be searchable in their own right, and will provide a list of the participating agencies. Each agency will continue to have its own policy entry, so users can search for the group and then select their specific agency. Or they can search for the agencies by name if known.

For example here is the REF group of funders []

New groups will be added as and when they are needed.  We currently have lists for:

  • REF
  • Research Councils UK
  •  Charity Open Access Fund
  • Europe PubMed Central Funders

RoMEO and JULIET Updates for June 2015

During June 2015 updates to SHERPA Services included the addition of  66 publishers to  SHERPA RoMEO, bringing the total to 1903.  There are now 151 funder policies included in SHERPA JULIET, following the addition of policies from Prostate Cancer Canada, Avon Foundation for Women, and the Royal Society.

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The Accuracy of SHERPA/FACT

Today sees the release of figures from an accuracy survey that was carried out on SHERPA/FACT under the control of the FACT Advisory Group, which includes stakeholders from libraries, publishers, funders and open access works from the sector.

A sample of queries for the compliance of a journal with various funder policies were assessed independently by professionals from UKCoRR working from available information and then by SHERPA/FACT. We are very pleased to say that SHERPA/FACT shows an accuracy of 95% in assessing the combined Gold and Green compliance of a journal. The figure was even higher in assessing either the Gold or the Green.

This level of accuracy comfortably exceeds the level of accuracy asked of the system by a previous Jisc survey of users, who felt that 90% would be sufficient to support the use of SHERPA/FACT.

It is also significant that the system exceeded the level of accuracy of the professionals checking independently. We see this as a strong argument for the use of SHERPA/FACT by professionals to save time and expertise in dealing with the increasing complexity of open access policy requirements.

The results have prompted the funders of SHERPA/FACT to publicly approve the service as the authoritative source to check if a journal is compliant. From today’s Press Release:

Mark Thorley, chair of RCUK Research Outputs Network, said: “I am pleased that an independent test has validated that the information in FACT is highly accurate. The Research Councils support FACT as the authoritative source of information to check if a journal is compliant with the RCUK policy on open access. We hope that all those that we fund will use FACT as the most efficient and accurate way to check journal compliance with our OA policy.”

These findings match internal quality assurance exercises that we have previously carried out. We are pleased that SHERPA/FACT has now shown independently that it can deal with the complexity of the policy environment and produce consistently accurate results. We hope that our users will continue to find SHERPA/FACT as a useful and accurate assistant in dealing with policy compliance.

The Methodology paper for the survey is available through FigShare, along with the data from the assessments.

The study was commissioned by the SHERPA/FACT Advisory Board – which includes representatives from UKCoRR, Jisc, Wellcome Trust, Research Councils UK (RCUK), CRC Nottingham, Association of Learned and Professional Society Publishers (ALPSP), Higher Education Funding Council for England (HEFCE), Publishers Association and SCONUL


CRC General

Putting authors at the heart of open access practice

As a follow-up to last month’s webinar on OA policy compliance, Bill Hubbard has written an editorial for UKSG eNews.  The webinar generated considerable interest and in his editorial Bill has been able to address some of the concerns raised by webinar participants.  In this he touches on different models for meeting Open Access policy requirements, he notes that “in the longer term I do not believe that open access can ever reach its potential without authors being active participants in wanting and creating open access to research materials.”  Read his full discussion in Policy compliance and author engagement

CRC General, Events

#OR2015 and #OR2016

The Open Repositories 2015 conference (#OR2015) opens next week (June 8-11) in Indianapolis, USA.  The online programme contains information on the 37 accepted papers, 6 panel sessions and 21 24×7 sessions. The Steering Committee note that the conference received an “unprecedented number of proposals this year, with 240 proposals submitted across the conference and interest group tracks”, necessitating the final programme to be the most selective so far.

The presentation from Balviar Notay of Jisc on “Integration with external systems and services: challenges and opportunities” will discuss the Jisc-funded shared services (including SHERPA Services) and the challenge of interoperability with institutional systems.

The Open Repositories Steering Committee and Trinity College Dublin have recently announced that the Eleventh International Conference on Open Repositories (#OR2016) will be held at Trinity College Dublin, Ireland, during the week of June 13th 2016.


Update on SHERPA/REF

Work is continuing on the development phase of SHERPA/REF.  We anticipate that the beta version will be available in early June, and will initially inform contacts from our stakeholder engagement work in January.  We will then seek to obtain qualitative feedback from within that group.

We continue to discuss requirements with funders and today held an online focus group with research support staff to gather their opinions and reactions to the live beta service. This was valuable in exploring the level and complexity of information that should be displayed on the user interface.  The participants shared the instinct of CRC staff that a clean, simple interface is preferable, with opportunity to view more detail if required.

CRC General, Events, SHERPA/REF

Report on Getting the Rights Right webinar

Almost 400 participants registered for the UKSG webinar on Getting the Rights Right – or When policies collide! yesterday, organised by UKSG and the CRC.  In addition to strong interest from the UK, registrations came in from another 24 countries including every continent (except Antarctica).

Prior to the webinar, delegates were asked if they had specific questions or areas that they would like to be covered in the presentation / discussion. A considerable number of queries were received – some were very specific but many fell into one of the following themes: compliance; modes of Open Access; repository matters; interaction with publishers; advocacy; funding; and copyright.

Registered participants will be sent a link to the full presentation and it will also be made available on the UKSG website. In addition, Bill will follow up the issues discussed in an editorial in UKSG eNews in mid-June.

A Storify of tweeting before and during the webinar is available at: 

Researcher’s view Diagram

Slide from Getting the Rights Right webinar 19/5/15 Bill Hubbard CC-BY


Criteria for inclusion in OpenDOAR

While OpenDOAR welcomes suggestions of additions to the authoritative directory of academic open access repositories, not all meet the criteria for listing on OpenDOAR.

For example, the repository or digital archive cannot be an open access journal, back issues of an open access journal or a journal portal – these are eligible for inclusion in the Directory of Open Access Journals (DOAJ).  In addition, the repository cannot be a library catalogue or a portal of links that lead to papers deposited on another site.

These are three main criteria for inclusion in the service:

  • The repository must already contain full-text documents, images or re-usable data
  • The repository must allow free access to the contents without the user needing to register and log in
  • The information in the repository must be of interest to academic researchers

If you know of an academic open access repository that meets the OpenDOAR criteria, please use this online form to suggest it:  if your suggestion doesn’t appear check that it does fit the criteria and email OpenDOAR if you think that it does. As suggestions are checked by human beings, inclusion in OpenDOAR is not instant!